Section 4: Operational Services

Table of Contents
4:00 Fraud
4:10 Fiscal and Business Management
4:15 Identity Protection
4 15-AP Administrative Procedure – Protecting the Privacy of Social Security Numbers
4:15-E1 Exhibit – Letter to Employees Regarding Protecting the Privacy of Social Security Numbers
4:15-E2 Exhibit – Statement of Purpose for Collecting Social Security Numbers
4:15-E3 Exhibit – Statement for Employee Manual or District Website Describing the District’s Purpose for Collecting Social Security Numbers
4:20 Fund Balances
4:30 Revenue and Investments
4:40 Incurring Debt
4:45 Insufficient Fund Checks
4:45-AP  AP-Insufficient Fund Checks
4:45-E1 Exhibit-Cover Page Documenting the Process to Seek Offset From the Office of the Comptroller
4:45E2 Exhibit-Notice of Claim and Intent to Seek
4:50 Payment Procedures
4:50-E Exhibit-School District Payment Order
4:50-E2  Exhibit-General Check Request Form
4 55 Use of Credit and Procurement Cards
4:55-AP  AP-Controls for the Use of District Credit and Procurement Cards
4:55-E Cardholder’s Statement Affirming Familiarity with Requirements for Using District
4 60 Purchases and Contracts
4 60-AP1 AP-Purchases
4:60-AP2 AP-Third Party Non-Instructional Contracts
4:60-AP3 AP-Criminal History Records Check of Contractor Employees
4 60-AP4 AP-Federal Award Procurement Transactions
4 60-AP4 E1 Exhibit – Internal Procedures for Procurement Transactions
4:60-E Exhibit-Notice to Contractors
4:70 Resource Conservation
4:70-AP AP-Resource Conservation
4 80 Accounting and Audits
4 80-AP AP Checklist for Internal Controls
4:80-AP2 AP-Accounts Payable, Payroll, and General Ledger
4:90  Activity Funds
4:100 Insurance Management
4:100-E1 Exhibit-Employee Assistance Program (EAP)
4 110 Transportation
4:110-AP1  AP-School Bus Post-Accident Checklist
4:110-AP2 AP-Post-Trip Inspection and Bus Driving Comments
4:110-AP3 AP-School Bus Safety Rules
4:110-E Exhibit – Emergency Medical Information for Students Having Special Needs or Medical Conditions Who Ride School Buses
4:120 Food Services
4:120-AP AP-Food Services
4 130 Free and Reduced Price Food Services
4 130-E Exhibit Free and Reduced Price Food Services
4:140 Waiver of Student Fees
4 140-AP AP-Fines,Fees, and Charges-Waiver of Student Fees
4 140-E1 Exhibit Application for Fee Waiver
4 140-E2 Exhibit-Response to Application or Fee Waiver, Appeal, and Response
4:140-E4 Request for Reimbursement for Book Fees or Other Payments
4 150 Facility Management and Building Programs
4:160 Hazardous and Infectious Materials
4:160-AP AP-Hazardous and Infectious Materials
4 170 Safety
4:170-AP1 AP-Comprehensive Safety and Crisis Program
4:170-AP1,E1 Exhibit-Accident or Injury Form
4:170-AP1,E2 Exhibit-Memo to Staff Members Re: Contacts by Media
4:170-AP1,E3 Exhibit-Emergency Medical Information Information for Students Having Special Needs or Medical Conditions Who Ride School Buses
4:170-AP2 Admin Procedure – Routine Communications Concerning Safety and Security
4:170-AP2, E1 Exhibit-Informing Parents About Offender Community Notification Laws
4:170-AP2, E2 Exhibit-Letter to Parents/Guardians Regarding Educational Programs About the Dangers of Underage Drinking
4:170-AP2, E3 Exhibit-Letter to Parents/Guardians About Disruptive Social Media Apps; Dangers
4:170-AP2,E4  Exhibit – Letter to Parents/Guardians About Preventing and Reducing Incidences of Sexting
4:170-AP3 AP-School Bus Safety Rules
4:170-AP4 AP-Emergency Preparedness Response to Homeland Security Codes
4 170-AP5 AP-Unsafe School Choice Option
4:170-AP6 AP-Plan for Responding to a Medical Emergency at a Physical Fitness Facility
4:170-AP6, E1 Exhibit – School Staff AED Notification Letter
4:170-AP7 AP Targeted School Violence Prevention Program
4:170-AP7,E1 Exhibit Threat Assessment Decision Tree
4:170-AP7,E2 Exhibit Threat Assessment Documentation
4:170-AP7,E3 Exhibit – Targeted School Violence Prevention and Threat Assessment Education
4:170-AP8 AP-Closure of Classroom Doors
4:170-E4 Exhibit – Letter to Parents Regarding Student Safety
4:171 Use of Ovens, Microwave Ovens, Hot Beverage Dispensers, & Refrigerators
4 175 Convicted Child Sex Offender: Criminal Background Check and/or Screen: Notification
4 175-AP1 Administrative Procedure – Criminal Offender Notification Laws; Screening
4:175-AP1,E1 Exhibit-Informing Parents/Guardians About Offender Community Notification Laws
4 180 Pandemic Preparedness
4 180-AP1 AP-School Action Steps for Pandemic Influenza
4 180-AP2 AP-Pandemic Influenza Surveillance & Reporting